Job Description

About Us:

Encore Leadership Advisors (“Encore”) is a leadership advisory and retained executive search firm centered around providing elegant human capital and talent management solutions to complex problems that our clients are experiencing. We pride ourselves on being trusted business partners that create intrinsic value while enabling our clients to drive continued growth and profitability.

Encore’s clients range from Fortune 1000 and Private Equity firms to higher education, Non Profits, large healthcare systems, and mid-sized businesses. Our point of difference is our depth of industry experience, speed, and white-glove client and candidate service model. Our Founder, Executive Search Partners, and Senior Advisors possess decades of domain and global expertise from many of the world's top companies.

Our team consists of seasoned industry experts with decades of global experience, and we pride ourselves on our white-glove client and candidate service model , delivering high-touch, efficient, and strategic solutions.

The Opportunity:

We are seeking a highly organized and proactive Executive Assistant to provide critical support to our team. This part-time, remote role offers 20-30 hours per week at $30+ per hour and requires someone with strong calendar management, scheduling, and research skills to help facilitate meetings, travel, and client interactions.

Key Responsibilities:

• Extensive scheduling for the CEO and broader Encore team, including client and candidate meetings.
• Travel Facilitation: Arrange travel accommodations and itineraries for the CEO and key stakeholders.
• Client & Candidate Coordination: Work closely with Executive Search Consultants (ESCs) to schedule client and candidate meetings.
• Presentation & Proposal Assistance: Work closely with ESCs to assist in preparing client presentations and proposals.
• Research & Meeting Preparation: Conduct research to support client meetings and engagements.
• C-Level Coordination: across the CEO’s network to arrange meetings, events, and other key engagements.

Qualifications:

• Proven experience as an Executive Assistant, Scheduler, or similar role.
• Strong organizational and communication skills with exceptional attention to detail.
• Proficiency in Microsoft Office, Google Suite, Canva and scheduling tools (Calendly, Outlook, Zoom, etc.).
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• Experience coordinating with C-Level executives and external stakeholders is preferred.
• Undergraduate degree Required

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