Job Description

Job Description

Job Description

PASADENA HUMANE is a non-profit animal welfare organization looking for passionate professionals to join our team.

JOIN US & MAKE A DIFFERENCE!

THE MISSION

To lead the way toward a compassionate and caring community for all animals.

OUR VALUES

LEARNING : We commit to best practice and professional development through continuous education.

INTEGRITY : We value honest and transparent communication and decision making using evidence based practices.

COLLABORATION : We value teamwork in our organization and partnerships with our community to deliver exceptional service.

KINDNESS : We show compassion, care, respect and empathy to all animals and humans without prejudice or discrimination.

JOB TITLE : HUMAN RESOURCES & VOLUNTEER SERVICES ASSOCIATE

FLSA : Non-Exempt

FT/PT : Full Time

SUMMARY

The Human Resources & Volunteer Services Associate (HRVSA) will provide a wide range of support to Human Resources and Volunteer Services. Under the supervision of the Sr. Director, the HRVSA is responsible for organizing and safeguarding confidential information, supply inventory, event coordination and displaying the utmost level of discretion and ethical standards.

JOB DUTIES AND RESPONSIBILITIES INCLUDE:

• Assist the team with data management related to Human Resources and Volunteer Services. Maintain, update and digitize documents, assist with the retention and storage of records accordance with Pasadena Humane’s records retention policy. Monitors, tracks and follows-up on document acknowledgments as needed.
• Assist with the administration of staff recognition programs. Provide monthly reports to other departments. Coordinate with the ordering and inventory of staff and volunteer award items.
• Coordinate the ordering, distribution and inventory of supplies, uniforms, badges and swag for Human Resources and Volunteer Services.
• Manage the department inboxes and respond to inquiries. Route important messages as needed.
• Prepare purchase orders and process invoices as requested.
• Process incoming and outgoing mail and packages including outgoing overnight mail.
• Provide training and support to volunteers in assigned programs.
• Coordinate service project volunteers. Provide service hours confirmations as requested. Distribute projects to appropriate departments.
• Work with HR and VS to coordinate staff and volunteer events and meetings. Support Volunteer Services with signature event volunteer coordination. Assist with on-site and off-site shelter events including but not limited to Free Adoption Events, Group Volunteer Projects, Wiggle Waggle Walk & Run and the San Marino Motor Classic.
• Participate in the OnePHS and DEI staff committees to help promote a shared identity and understanding within Pasadena Humane of who we are, what we do and why we do it.

• Performs other duties as assigned.

REQUIREMENTS AND QUALIFICATIONS

• High school diploma or GED equivalent required.
• 2 years of experience in administrative support working with confidential information. Proven experience with event coordination is a plus.
• Proficiency in Microsoft office applications. Experience with HRIS or Volunteer Matters is a plus.
• Ability to demonstrate professional decorum and discretion due to the nature of the work.
• Strong communication and interpersonal skills, with the ability to work effectively with employees at all levels and provide excellent customer service.
• Creative problem-solving skills, initiative, sound judgment and diplomacy.
• Strong organizational skills and the ability to work under pressure.
• Extreme attention to detail with the ability to independently and proactively plan work tasks in advance.
• Strong analytical and problem-solving abilities.
• Demonstrate ability to learn quickly, meet deadlines and effectively manage and prioritize multiple tasks.
• Demonstrate ability to be both self-directed and collaborative as appropriate to the context.
• Strong sense of professional judgment and ability to maintain confidentiality.
• Must come to work regularly and on time, follow directions, take criticism, get along with coworkers and supervisors, treat coworkers, supervisory staff, members and guests with respect, courtesy, and refrain from abusive, insubordinate and/or violent behavior.
• Must be able to model Pasadena Humane’s Core Values of Learning, Integrity Collaboration and Kindness.

WORKING CONDITIONS

Fast-paced environment. Employees are exposed to numerous animals (living and deceased), including those with uncertain dispositions. They are required to act in a safe and responsible manner.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl; talk or hear and/or smell. The employee must occasionally lift and/or move up to 50 pounds. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Pasadena Humane is an Equal Opportunity Employer. It is our policy not to engage in discrimination against any individual, or harassment of any person seeking employment with our organization on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, physical or mental disability, medical condition, ancestry, marital status, age, sexual orientation, citizenship, genetic information or status as a covered veteran including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. This policy applies to all employment practices, including recruitment, selection, promotion, transfer, merit increase, salary, training and development, demotion, and separation. This policy is intended to be consistent with the provisions of applicable State and Federal laws. Federal law requires proof of citizenship or "alien right-to-work" status. Pasadena Humane maintains a drug-free workplace and performs pre-employment substance abuse testing.

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